On-premises server or cloud: compare the actual business workload
The choice between an on-premises server and cloud should start with the application, information and working process. Neither option is automatically cheaper or more secure for every business. A combined model also requires clearly assigned responsibilities.
Document requirements before requesting quotations
Record users, operating hours, storage, expected growth and connections to other systems. Ask the application supplier which configurations it supports. If work depends on a device at the premises, include that dependency in the technical trial.
Compare the same elements
| Area | What the comparison should include |
|---|---|
| Infrastructure | Included equipment or cloud resources |
| Operation | Administration, updates and monitoring |
| Connectivity | Internet, access and dependencies between locations |
| Recovery | Copies, retention and restoration testing |
| Exit | Data export and transition to another solution |
A cloud estimate should include anticipated usage. Microsoft explains the Azure pricing calculator; an estimate does not replace the purchasing arrangement or actual consumption.
Assign responsibilities
The shared responsibility model explains that operational duties vary by service. Separately document who manages accounts, configuration and data protection. Moving a workload to cloud should not be treated as evidence that recovery has been configured and tested.
Run a limited trial
Use a defined workload and acceptance criteria for performance, access and restoration. Record costs and obstacles. The final decision should also include a migration plan, an approval owner and a way back if the trial does not meet requirements.
Explore Cloud & Microsoft 365 or request a project assessment.
